The Wolf Bay Group Property Management System is composed of four main computer modules, namely; Reservations, Owner Statements, Accounts Payable and General Ledger.

The Reservation System handles all aspects of guest accounting, such as taking reservations, printing confirmations, recording deposits, invoicing guests and keeping a guest history of all guests who have booked on the system. The system prepares numerous management reports, such as check-in lists, cleaning lists, occupancy reports, reservation boards, etc. Various options provide for additional charges, such as golf outings, dining charges, mountain trips, etc.

The Owner Statement System handles all aspects of accounting to the owners of rented property. This includes a monthly Owner Statement, a Property Financial Statement showing income and expenses and a Guest Rental Report for the owner. At year end the Owner Statement System will provide 1099's. A special set-up option converts the system to a special timeshare format, for those users who may need a timeshare version. The timeshare version is complete with lock-out codes, week numbers and user definable owner types, such as blue, gold, etc.

The Accounts Payable System handles all aspects of writing checks from the Owners Trust Account. These checks include expenses for repair, electricity, phone, garbage pick-up, etc. Checks can be written directly to the vender that provides the service to the Owner's Unit, such as a cleaning service, repair or utility. When entering expenses to the Owners Account, those expenses are automatically posted to the Owner Statement System described above and thus appear on the Owners Statement as an expense. The Accounts Payable System also writes the monthly settlement checks to the Owners. Rental Commission Checks can be prepared at any time.

The General Ledger System prepares a complete Financial Statement for the rental company. That Financial Statement can include other aspects of your business, such as Real Estate sales commissions, golf outing income, etc. The General Ledger System comes complete with a chart of accounts and a basic Financial Statement set-up. The chart of accounts and Financial Statement can be easily changed to meet your existing requirements.

Property Maintenance System allows reservation clerks, property managers, or maintenance managers to enter, dispatch and bill property work orders. Maintenance work orders are maintatined on the system and allow users to view a complete work history on any unit managed.