Wolfbay Software Related Products
OWNER STATEMENT SYSTEM
SYSTEM FEATURES
* Detailed Owner Statements
* Automatic Income from Reservations
* Automatic Management Fee Calculation
* Unlimited Additional Expenses
* Automatic Maintenance Fees, if required
* Automatic Finance Charges, if required
* YTD Income and Expenses on each Statement
* Special set-up feature for timeshare property
* Guest name on Owner Statements
* Dates booked on Owner Statements
* Multiple properties per owner
* Multiple owners per property
* Long term rent monthly payments
* Percentage, Fixed or Flat Management Fees
* Gross income per owner
* Color Windows
* Built in Help Windows
* Special Owner Classification Reports
* Timeshare week ownership, if desired
* YTD Income and Expense Summary Reports
* Flexible Management Fees
* Ultra fast processing
RESERVATION SYSTEM EXPANSION
The BOOK-IT Owner Statement System is available as an expansion
module for our Reservation System. This module automatically
captures income from our Reservation System and records it in an
Owner Ledger. When income is captured, the user can add a
management fee. The management fee can be a percentage, an
optional percentage, a flat fee or no fee depending upon the
feature selected by the user.
UNLIMITED ADDITIONAL EXPENSES
Additional expenses can be keyed into the Owner Ledger. These
entries can be for phone bills, electric bills, repair bills etc.
Expenses can then be deducted from the rental income to show a
net amount due each owner. Entries can be keyed in on the basis
of the property number. The system will automatically adjust the
correct owner based on information stored in the Reservation
System Property File.
DETAILED OWNER STATEMENTS
Owner Statements show the guest that stayed, the dates they
stayed and the amount of rental income received. The Management
Fee will appear directly below the rental income in the expense
column. If the unit is booked on a long term basis, the statement
will show the Monthly Rent and Management Fee. Statements can be
prepared at any time and they will reflect up to the minute
income and expenses.
SPECIAL TIMESHARE OPTIONS
The user can elect a special timeshare set-up field and the
system will automatically convert to a Timeshare Owner Statement
System, complete with Week Number, Lock-Out Codes and Exchange
Numbers. Timeshare Systems can have thousands of different owners
and the programs are built for speed with instant access to any
Owners File and Ledger Account. Upon operator request, the system
will automatically bill Maintenance Fees, Special Assessments,
Uniform Fees and Finance Charges.
SELECTABLE DETAIL
The invoicing program in the Reservation System automatically
updates the Owner Ledger. Each price item on the Reservation
System has an optional skip code. For instance, Lodging,
Cleaning, Additional Guest, Tax, etc. each has a set-up feature
that tells the program if you want that information sent to the
Owners Ledger. If you set the skip code to a one, that
information will not be sent to the Owners Ledger, thus taxes,
cleaning or pet charges could be kept off of the Owners File.
AUTOMATIC MANAGEMENT FEE
The Reservation System allows you to determine which items to use
when determining your Management Fee. For instance, you can take
a percentage of lodging, or a percentage of lodging plus
additional guests, or any other combination that you establish.
You can also establish a unique percentage for each owner.
ACCOUNTS PAYABLE SYSTEM
PRINT VENDER CHECKS
The BOOK-IT Accounts Payable Manager prepares easy, professional
vender checks, complete with an invoice itemization on the check
stub. The check writing program uses inexpensive checks available
from all computer form dealers. Vender checks are designed to fit
into window envelops, eliminating the need to address envelops.
The BOOK-IT Payables Manager automatically updates your computer
check register as it prepares vender checks. The check register
maintains both deposits and checks so your account balance is
always instantly available.
With the Payables Manager you can instantly review the invoices
of any vender. Simply enter the vender number and a complete
account report will be prepared on your computer screen showing
all open and paid invoices. The Payables Manager also provides
instant access to each venders current balance and YTD purchases.
Accounting reports can automatically be transferred to our
General Ledger package. Each transfer group receives a unique
transaction number for audit trail control.
DISBURSEMENTS JOURNALS
The Payables Manager will record all of your monthly cash
disbursements in a cash disbursements journal. Each check can be
assigned multiple general ledger account numbers. At month end,
all checks written are compiled into one Cash Disbursements
Journal indicating the date, check number, vender name, account
number and amount. These cash disbursements are totaled and an
account distribution is prepared that balances to your
computerized check register. This account distribution summary is
in composite form and it can be transferred directly to the
general ledger.
OPEN ACCOUNTS PAYABLE
At month end the BOOK-IT Payables Manager will prepare an open
Accounts Payable Ledger. This ledger will list all open invoices
by account number. At the end of the report, the account numbers
and amounts are tallied and a composite general
ledger entry is prepared. This entry can be posted directly to
the General Ledger. Bookkeepers can then automatically reverse
the previous months open accounts payable entry and an audit
perfect accounting system will result with your cash account
being the controlling account.
CHECK RECONCILIATION
The Payables Manager has a built in check register reconciliation
program. Your operator simply enters the check number of the
cleared check and the program will instantly display that check
on the screen. Your operator then compares the actual check to
the screen and presses the enter key to clear the check.
A report is then prepared showing outstanding checks and deposits
along with the banks ending balance and your checkbook balance.
OWNER STATEMENT INTERFACE
The BOOK-IT Accounts Payable manager automatically links into our
Owner Statement System. As invoices are keyed into the Accounts
Payable System, the user is prompted for a cost unit number. This
cost unit is the property number as established in the
Reservation System. Whenever required, the user can transfer all
appropriate expenses to the OS System and those expenses will
then appear on the Owners Statement.
Likewise, users of our Owner Statement System can transfer the
amounts due each owner to our Accounts Payable System. The A\P
System will then prepare property owner checks in conjunction
with property owner statements.
GENERAL LEDGER SYSTEM
PRINT FINANCIAL STATEMENTS
The BOOK-IT General Ledger System prepares detailed Financial
Statements. This includes a complete Trial Balance, Current
Period Detailed General Ledger, Year-to-Date Detailed General
Ledger, Balance Sheet and Income Statement. These reports can
each be requested separately. The General Ledger System comes
complete with a model Chart of Accounts adaptable to a typical
property management company or resort.
The headings, titles and account names can all be edited to the
names of your choice. If you wish, you can install your existing
Chart of Accounts and Financial Statements. Or, we will be happy
to install your existing Financial Statements for you, for a
small set-up fee. The choice is yours.
The Income Statement provides current period and year-to-date
totals with appropriate percentages of sales for each. The
Balance Sheet is of the traditional type with the Year-to-Date
profit or loss balancing exactly to the Year-to-Date income on
the Income Statement.
GENERAL JOURNAL
The Journal will accept balancing journal entries. If an entry is
out of balance the user will be so informed. Each entry receives
a unique journal entry number in addition to an automatic
transaction number. You can make manual journal entries or
automatic entries.
The other BOOK-IT system modules automatically send entries to
the General Journal. Each entry transferred to the General
Journal receives a unique transaction number. For instance, the
transfer of the Reservation System Sales Journal always receives
transaction number 1. The transfer of the Reservation System Cash
Receipts Journal always receives transaction number 2, etc. This
provides tight audit control for tracing the source of any
general ledger entry.
STANDARD JOURNAL ENTRIES
The General Ledger module also has a standard entry holding tank.
You can create standard entries and place them in the Standard
Entry Journal. Then, each month, you can automatically transfer
those standard entries to the current period journal, eliminating
the need to continually enter reoccurring entries.
FINANCIAL STATEMENT ADJUSTMENT
After the Financial Statements are prepared, you can review those
statements and easily make any required adjusting entries to the
general journal. You will simply need to re-post the journal and
the Financial Statements will automatically be updated. Once the
statements are finalized, the user simply runs the close month
program and the Financial Statement is finalized and set
for the next current period. Please note that current periods can
be months, quarters, 6 month or annual periods.
DETAILED GENERAL JOURNAL
The General Ledger Module prepares a current period and a Year-
To-Date Detailed General Ledger. Each accounts beginning balance
is listed, followed by all of the entries that change that
balance and then the accounts new ending balance. The annual
report is updated each time the month is closed and that detail
is maintained in a separate file, along with the years beginning
account balance.
ALMOST COMPLETELY AUTOMATIC
Since the other modules automatically transfer entries to the
General Ledger module. The operation of the General Ledger is
very nearly automatic. For instance, the Sales Journal, Cash
Receipts Journal, Cash Disbursements Journal, Open Accounts
Payable Journal, Payroll Journal and the Open Accounts Payable
Reversal can be automatically processed. The standard entries can
then be transferred and the General Ledger will be 99 percent
complete.
ORDERING INFORMATION
GENERAL INFORMATION
All of our programs use convenient colored pop-up windows for
display and text. Each system has a set-up program that allows
you to activate or deactivate certain features of the program.
We are happy to hear your suggestions and in most cases can
provide custom modifications to fit your particular needs. Most
of our custom modifications are then activated through the set-up
program and made available to other clients as an update. Thus
every system we sell has all of the enhancements that others have
asked for and those enhancements can be activated or deactivated
by you.
We are happy helping you install the software. All of our systems
come complete with sample data and you can test all of the
various features out prior to installing the software. This
provides an easy first run through and we can help train you over
the phone because we have the same information on our system and
we can both talk apples. When you are ready to install your
information a special program will clear out all of the sample
data.
(c) Copyright 2006 - The Wolf Bay Group
ORDER FORM
_________________________________________________________________
The Wolfbay Group Vacation Management Software
Post Office Drawer 4268 251 968 6257
Gulf Shores, Alabama 36547 FAX 251 968 6258
E-Mail wolfbay@wolfbay.com
WEB http://www.wolfbay.com
_________________________________________________________________
Reservation System ................. $649 **
Owner Statement System ................. $649 **
General Ledger System ................. $649
Accounts Payable System ................. $649 *
IRESLIT Internet Booking ................. $649 **
* (Most Often Purchased)
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